Thrift Shop Manager

Christ Lutheran School is a private elementary school of The Lutheran Church~Missouri Synod.

It is supported by its Thrift Shop at 607 1st Avenue, Rock Falls, IL 61071.

Position: Thrift Shop Manager

Hours: Minimum wage at maximum 19 hours weekly. Benefits not included.
Store hours currently Monday- Friday, 9:00-5:00, Saturday 9:00-12:00.

Qualifications: Good standing in a Christian church and reference from the Pastor Clear background check Physician’s written assurance of physical fitness Ability to recruit, train, schedule, supervise, inspire and retain volunteers Ability to use and train others in use of cash register, and daily reconciliation Ability to delegate and follow up to ensure completion of work Ability to plan store operations in advance of seasonal product changeover
Management experience in retail or related work.

Application: Provide a current resume with employer names and contact information.
Provide two references of persons who have known you well between January
1, 2015, and January 1, 2021.

Training: AED / CPR certification and first aid
Annual review of Thrift Shop policies
On-the-job, via Thrift Shop Manager

Contact: Christ Lutheran School, 2000 18th Avenue, Sterling, Illinois, 61081
815-625-3800, or rhelbig@christlutheranschool.com

Closing Date: March 15, 2021.

Daily: Collect mail. Ensure volunteer coverage during store hours.
Ensure cleanliness and security of facility. Make bank deposits.

Weekly: Ensure weekly sales hours Monitor sanitation and maintenance (furnace filter, floors, windows)
Implement policy
Conduct walk-through to monitor operations, communicate
Recruit and supervise volunteer expert valuation of high-value items and
online sales Monthly Submit written report to CLS Board of Directors Schedule volunteer staffing, removal of cardboard, sales (overstock, end of
season).
Implement computer-printed signage
Rotate seasonal stock, move rejected donations to storage for recycling pickup
Review policies, train volunteers, and supervise adhesion to policy

Quarterly: Update training on cash register and daily operations
Update policies in consultation with CLS Board of Directors

Semi-annually: Secure lawn mowing and snow removal
Break down cardboard and haul it away
Complete any additional required training

After-School (“Late Out”) Student Monitor

Christ Lutheran School is a private elementary school of The Lutheran Church~Missouri Synod.

Position: After-School (“Late Out”) Student Monitor; Part-time only; The greater of minimum wage or 50% of fee per student: $5.00 (3:30-4:30), $5.50 (4:30-5:30). Benefits not included.

Hours: Monday through Friday during on-site school days, 3:15-5:30 pm.

Qualifications: Good standing in a Christian church and referral from its Pastor; Clear background check; Clear Illinois State Police sex offender registry check; Physician’s written assurance of physical fitness, absence of communicable
diseases, and negative TB test results

Application: Current resume and references.

Training: Active shooter
Bloodborne pathogens
AED / CPR certification and first aid
DCFS mandated reporter certification
Hot lunch civil rights training
Asthma, diabetes, epinephrine training
Employee Statement of Acknowledgement
Authorization for Electronic Network Access

Contact: Christ Lutheran School, 2000 18th Avenue, Sterling, Illinois, 61081
815-625-3800, or rhelbig@christlutheranschool.com

Closing Date: March 15, 2021

Daily

  • Record attendance as students arrive.
  • Issue dry snacks, including alternatives for students with food allergies.
  • Pick up snack
  • Monitor student group use of restroom.
  • Supervise play with provided toys and crafts.
  • Help requesting students with homework as needed.
  • Monitor front entrance via camera and electronically open door for adults approved to pick up children according to documented approved adult list.
  • Log students out and ensure parent signature.
  • Turn out restroom and classroom lights, check and secure doors, depart.

Periodically

  • Submit request for disposable serving ware.
  • Procure, store, snacks.
  • Complete required training.

Annually

  • Complete required training.

Bookkeeper

Christ Lutheran School is a private elementary school of The Lutheran Church~Missouri Synod.

Position: Bookkeeper. Part-time only. $15.00 per hour. Benefits not included.

Hours: Limited to 20 daily hours weekly. Ordinarily 12-25 for new workers, 7-15 with experience. Weekday hours until proficiency warrants review.

Qualifications: Proficiency in organization, detail, and filing.
Proficiency with QuickBooks Online and Excel.
Ability to communicate during business hours.
Successful, clear fingerprinting and background check.

Application: Provide a current resume.
Provide samples of your work.
Provide three (3) references.

Training: Available as needed, including myschoolworx.

Contact: Christ Lutheran School, 2000 18th Avenue, Sterling, Illinois, 61081
815-625-3800, or cls@christlutheranschool.com

Closing Date: Friday, March 15, 2021.

Daily

  • Prepare deposits and take to bank
  • Copy all incoming cash receipts for file
  • Enter family payments into before-school and after-school and tuition systems
  • Key Thrift Shop entries as needed
  • Pay and mail bills for school and Thrift Shop
  • Review and research questions presented by parent or staff
  • File
  • Bank transfers regarded flex account deductibles

Weekly

  • Prepare before-school and after-school invoices
  • Review before- and after-school Past /dues; prepare and send statements; update Principal
  • Input journal entries regarding Hot Lunch Program; reconcile Quick Books with Hot Lunch system
  • External Backup to Quick Book accounts

Semi-Monthly

  • Verify all documentation is received re payroll; prepare payroll and submit using ADPPayroll Processing
  • Submit 403b and 401k deductions to Concordia Plans
  • Journal entries to Quick Books re payroll
  • Update ADP re any changes to staff payroll; add any new employee information

Monthly

  • Reconcile all bank accounts
  • Prepare Board of Directors’ reports (balance sheet, profit & loss) re school and Thrift Shop
  • Prepare FinCom Report for Board (family tuition and before-/after-school ledger)
  • Reconcile Thrift Shop account and prepare checks for monthly Thrift Shop donation to school and reimbursement of Thrift Shop payroll wages and FICA tax.

Annually

  • Registration
    • Attend registration to handle all incoming monies re tuition, registration fees, etc.
    • Prepare Promissory Notes and attain signatures re family payment plans
    • Enter all tuition plans, tuition assistance and fees into Quick Books
    • Enter all tuition, tuition assistance and fees into Smart Tuition
    • Work with Smart Tuition to get all new year accounts set up and ready prior to August 25th cutoff
  • Prepare earned wages report for Concordia (February 28-February 15)
  • Update Insure based on new charges presented from Concordia (see above)
  • Work with Finance Committee for new fiscal year budget; update new budget in Quick Books; complete journal entries as needed
  • Update ADP with new pay rates for fiscal year
  • Prepare year-end family tax letters as requested
  • Box up all year-end payables and receivable for 10 year storage
  • Box up all outgoing family receivable file information for 10 year storage; create new files for any new incoming families