Bookkeeper

Christ Lutheran School is a private elementary school of The Lutheran Church~Missouri Synod.

Position: Bookkeeper. Part-time only. $15.00 per hour. Benefits not included.

Hours: Limited to 20 daily hours weekly. Ordinarily 12-25 for new workers, 7-15 with experience. Weekday hours until proficiency warrants review.

Qualifications: Proficiency in organization, detail, and filing.
Proficiency with QuickBooks Online and Excel.
Ability to communicate during business hours.
Successful, clear fingerprinting and background check.

Application: Provide a current resume.
Provide samples of your work.
Provide three (3) references.

Training: Available as needed, including myschoolworx.

Contact: Christ Lutheran School, 2000 18th Avenue, Sterling, Illinois, 61081
815-625-3800, or cls@christlutheranschool.com

Closing Date: Friday, March 15, 2021.

Daily

  • Prepare deposits and take to bank
  • Copy all incoming cash receipts for file
  • Enter family payments into before-school and after-school and tuition systems
  • Key Thrift Shop entries as needed
  • Pay and mail bills for school and Thrift Shop
  • Review and research questions presented by parent or staff
  • File
  • Bank transfers regarded flex account deductibles

Weekly

  • Prepare before-school and after-school invoices
  • Review before- and after-school Past /dues; prepare and send statements; update Principal
  • Input journal entries regarding Hot Lunch Program; reconcile Quick Books with Hot Lunch system
  • External Backup to Quick Book accounts

Semi-Monthly

  • Verify all documentation is received re payroll; prepare payroll and submit using ADPPayroll Processing
  • Submit 403b and 401k deductions to Concordia Plans
  • Journal entries to Quick Books re payroll
  • Update ADP re any changes to staff payroll; add any new employee information

Monthly

  • Reconcile all bank accounts
  • Prepare Board of Directors’ reports (balance sheet, profit & loss) re school and Thrift Shop
  • Prepare FinCom Report for Board (family tuition and before-/after-school ledger)
  • Reconcile Thrift Shop account and prepare checks for monthly Thrift Shop donation to school and reimbursement of Thrift Shop payroll wages and FICA tax.

Annually

  • Registration
    • Attend registration to handle all incoming monies re tuition, registration fees, etc.
    • Prepare Promissory Notes and attain signatures re family payment plans
    • Enter all tuition plans, tuition assistance and fees into Quick Books
    • Enter all tuition, tuition assistance and fees into Smart Tuition
    • Work with Smart Tuition to get all new year accounts set up and ready prior to August 25th cutoff
  • Prepare earned wages report for Concordia (February 28-February 15)
  • Update Insure based on new charges presented from Concordia (see above)
  • Work with Finance Committee for new fiscal year budget; update new budget in Quick Books; complete journal entries as needed
  • Update ADP with new pay rates for fiscal year
  • Prepare year-end family tax letters as requested
  • Box up all year-end payables and receivable for 10 year storage
  • Box up all outgoing family receivable file information for 10 year storage; create new files for any new incoming families